Archive for the ‘Resume Tips’ Category

The Art of Not Giving Up in Your Job Search

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Reasons.

We have so many of them. Reasons to do things, reasons not to do things. Reasons why something is possible, and reasons why it’s not. Reasons to spend money, and reasons not to spend money. Reasons to give up, and reasons to take action.

Pretty much every decision we make is based on a reason of some sort or another.Choosing Kale

Sometimes reasons conflict with each other. For instance, when I look at discounted mocha brownies in the day-old bin at my food coop, my brain comes up with many reasons to buy (and eat) the brownies. They are on sale! They will taste so good! I deserve it! Yet on most days, I do not buy them, because my reasons for not eating them far outweigh my reasons for indulging. I feel better. I look better. Kale will serve me so much better in the long run. Who cares if it costs twice as much and takes five times as much work to prepare?

Reasons at work in your job search

If you are a job seeker, you probably have lots of reasons to explain why you chose to apply or not apply for a particular job; why someone will or won’t hire you; and even why you are or are not going to hire a resume writer. You can choose to take the easy road, perhaps your default action (buying the mocha brownies), or you can choose to do something a little more difficult that will serve your career in the long term (invest in the kale).

Annabelle’s story

Two weeks ago I got a call from a woman (I will call her Annabelle) who was referred to me for resume assistance. Annabelle had just found out about a position that was available at a national non-profit in Washington, D.C., and she believed she was perfect for the job. The problem: Through her connections, Annabelle had discovered that the hiring process was quickly coming to a close, interviews were done, and the organization was making a final decision on the person they wanted to hire.

Annabelle had also been told by a friend at the organization, who also happens to be a friend of mine, that the language in her resume was confusing and that she should hire me to get it into shape.

Not giving up

Many people would have given up as soon as they heard the words, “We are too far along in the hiring process.” Others would have given up at the prospect of spending hundreds of dollars unexpectedly to overhaul their resume.

Annabelle could have listened to all the multitude of reasons against applying for this position. But she listened to the reasons to give it a shot.

After all, this was a job she wanted more than anything, and no one had actually confirmed that anyone been offered the job yet. Also, there would be more positions open in the future, so it couldn’t hurt to send in her resume.

Annabelle jumped into action. She hired The Essay Expert for two hours at our RUSH rate, reformatted her resume on her own, and, despite having a family emergency intervene in the midst of the process, managed to submit her materials to the organization the next day.

Was it worth it?

The day after sending in her application, Annabelle got an email: the organization wanted to talk to her. She was put through an expedited interview process, and during one of the interviews she could hear one of the managers there going through her resume line by line. He was impressed.

Annabelle moved forward with confidence, incredibly well-prepared for her interviews after having talked to me about every bullet on her resume.

Yesterday I received a call from Annabelle, who told me with great excitement that she had received an offer last Monday for her dream job. A job, you will remember, that was not available until the hiring manager saw Annabelle’s resume.

Annabelle’s job search, beginning to end, for a job at a national non-profit in Washington, D.C.: 4 days. Wow.

Annabelle did have a leg up because she had met the hiring manager at a prior event; her network played a crucial role in opening up this opportunity, as it does for many job seekers. She also believes, and I agree, that “a network can only take you so far; the resume is the only way others can justify your consideration to those who might not know you; it’s your only real voice in the matter.”

She continues (and I promise I did not write this), “No matter how well you think you fit the position, no matter how well you have your contacts lined up, if your resume does not accurately reflect your level of professionalism or capability, hiring managers will never see the true candidate that you are. Having an ill-prepared resume should be the last reason why you don’t go after or get considered for a job. There’s no reason you can’t have a great resume to represent yourself!”

Where are you stopped?

If you are a job seeker, where are you getting stopped? Are you letting reasons keep you from applying to jobs you are qualified for? Are you using a mediocre resume in applications for your dream job because you don’t want to hire someone to bring it up a level or two?

Do you believe that you can find a job in 4 days or do you think such a thing is impossible?

What reasons are you listening to? The ones that have you give up (the equivalent for me of eating mocha brownies) or the ones that will move you forward in your career?

I encourage you to believe that you can turn impossibilities into possibilities if you put your mind to it. Please use Annabelle’s story as an inspiration. And if you have a voice in your head saying, “That could never happen to me,” don’t give up. There is always a different set of reasons you can listen to, if only you are willing.

The results are in! Resume Format Rundown

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Last week I introduced you to Loft Resumes, a service that provides custom-designed resumes to job seekers in a variety of industries. I also provided sample formats from some of The Essay Expert’s successful resumes. I then asked you to vote on which you preferred.
Here’s what the survey looked like for those of you who missed it…  I’d still love your input!

Create your free online surveys with SurveyMonkey, the world’s leading questionnaire tool.

Thank you to the 25 people who responded to my survey! Here’s the tally:

“Do you prefer the designs of Loft’s designs or The Essay Expert’s?”

1 person preferred Loft Resume’s designs. [This person was in the insurance industry]

17 people (68%) preferred The Essay Expert’s designs.

1 person liked both equally. [This person was in the IT industry. Note that The Essay Expert has some  other formats you might like better!]

1 person did not like either one. [This response came from an attorney. I agree none of the formats presented would be appropriate for an attorney. For attorneys we use much more straightforward designs.]

5 people chose “Other” and provided the following feedback:

ATS Concerns - Essay Expert’s designs are better, but I fear the inserted box and other graphics might skew an Applicant Tracking System preventing the information from being read and stored, costing an applicant the job by not registering properly within its system. If physically scanned, the Essay Expert is more professional and provides information employers want. [from a career professional/resume writer]

My response: It is true that text boxes and graphics can skew an ATS system. Please rest assured that before a client submits a resume through an online system, we test the resume to make sure it is being parsed correctly by the ATS systems. We do this using Preptel, an online program that mimics the three major ATS programs widely used by large companies to screen resumes.

After posting my article, I was contacted by a representative of Loft Resumes who stated that their resumes do well in Applicant Tracking Systems as well. I would have to test a resume myself to know if that is an accurate statement (Loft does not advertise that their resumes are ATS-friendly).

Keep in mind that every job seeker must have TWO resumes: one for the computer robots and one for humans. Hiring managers, in my experience, really love The Essay Expert’s resumes. I do not have any information on their response to Loft’s designs.

Too Dense - I don’t like either one, they are both too dense with info, the eye doesn’t know where to go to quickly pick up the pertinent details. [from someone in the High Tech industry]

My response: Thanks for your feedback. Thankfully the hiring managers who looked at The Essay Expert’s resumes appreciated something in the resumes, since both of these candidates got job offers for their targeted positions! Neither was in High Tech, and we would certainly use a different format for a high-tech position.

Industry-Dependent Design - It greatly depends on the industry/position. If in creative industry would prefer LOFT.  AND…
- I think Loft’s resumes are a little too designy — the design has more impact than the information contained within it. But Loft’s could be very good for people in the arts, film production, etc.

My response: In fields like marketing and sales, you might be right that LOFT resumes could be viewed more favorably. In a field like graphic design, of course, it would be preferable for the candidate him or herself to design the resume!

- It’s position AND audience specific.

My response: I couldn’t agree more. We use different looks and feels for every industry we work with.

As stated above, if the audience is a hiring manager a highly formatted resume is generally viewed favorably; recruiters hate them.

Even The Essay Expert’s samples here might be too “fancy” for an accountant, although two responders in Accounting and Finance stated they were very likely to purchase an Essay Expert resume and very unlikely to purchase a LOFT resume.

One responder whose industry is aerospace/defense wrote, “The Loft’s [formats] would never work in my industry.”

And I received one response from a person in “consulting” who stated he or she would be very likely to purchase from The Essay Expert and very unlikely to purchase from Loft.

- I like LOFT designs for their uniqueness. They are probably appropriate for someone in more in a creative field versus an executive position. I like Essay Expert’s designs for their clean, uncluttered appearance. They are easy to read and probably more scannable than the LOFT design.

My response: Thank you! I believe I addressed this comment above.

“How likely would you be to purchase a resume design by Loft Resumes, The Essay Expert, or Another Service?”

Overall, my readers (who I admit might be predisposed toward resumes by The Essay Expert) are much more likely to purchase a resume designed by The Essay Expert than they are to purchase a resume from Loft or another service. It was also striking to me that 50% were very likely or somewhat likely to purchase a resume from The Essay Expert.

A gift to you!

Thank you for your support, and if you responded to this survey and are considering purchasing a resume package from The Essay Expert, I will be happy to offer you a 20% discount on any package (maximum discount $100), offer good through April 30, 2012. Note you must complete the survey to qualify for this offer! This is your reward for being a loyal reader and participant in my interactive media opportunities – and for reading to the end of this lengthy article!

What’s your opinion of these resume formats? Your input requested!

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Resume format is a personal preference, and also a way to make an impression on hiring managers. A poorly formatted resume might be overlooked regardless of its content, and a beautifully designed resume might get positive attention because of its strong marketing value. If your design is bland, your resume could be met with a yawn; yet if you go overboard with graphics, you could turn off the very people you’re wanting to impress.

How do you want your resume format to stand out from the crowd?

On-Line Formatting Services

I was recently offered an opportunity to refer clients to Loft Resumes, a website specializing in professionally formatted resumes. I am honestly hesitant to recommend this service for many reasons, but I thought I would get your opinion before passing final judgment. Do you think this design service would be valuable for The Essay Expert’s clients?

Let’s go to the website for Loft Resumes to check out their offered formats.  Here’s what I found (please click to explore):

 

LOFT Resume’s formats are visually more complex than those provided by The Essay Expert. But are they better?

Resumes designed by  The Essay Expert

 

 

 

 

 

 

 

 

 

 

 

 

(Click to view full resume samples)

Which do you prefer between Loft Resumes’ formats and The Essay Expert’s?

Your opinion is requested…

To make this fun, I designed a survey! Please check the boxes below to share your opinion. Thank you!

Create your free online surveys with SurveyMonkey, the world’s leading questionnaire tool.

Thank you for answering this survey! I’ll let you know when the results come in!!

Top 12 Resume Writing Tips for 2012

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In February 2012, the Career Thought Leaders Consortium published their Findings of the 2011 Global Career Brainstorming Day: Trends for the Now, the New & the Next in Careers.

My particular interest lies in resume trends, and you as my readers expect me to be up to date on these matters!  Here are the Top 12 findings in the resume category from the best of the best in the career industry:

1. Resumes are not dead!

Every job seeker still needs one to present to employers, recruiters and network contacts. That said, the LinkedIn profile is becoming as important if not more important as an entry point and must be crafted to complement, NOT duplicate, the information in the resume.

2. Brevity Reigns

The 3-page resume, however, is going extinct. Keep your resume succinct and preferably to one or two pages, even if you are a high-level executive. This means concise writing, short paragraphs, brief lists of bullet points, and good organization and branding to assist the reader in quickly assessing your strengths. The top third of the first page is prime real estate.

3. Extra Extra! Leverage Addenda

Addenda are welcome attachments to short resumes when you have additional accomplishments to convey that did not make it onto the two-pager.

4. Keep it Chronological

Stay away from functional resumes. Hybrids are okay but reverse-chronological resumes are still the preferred format for recruiters and hiring managers.

5. Smart-phone Savvy

Keep in mind that some people will be reading your resume on their phones. This means you need good headlines and a compelling top third to half of the resume to encourage scrolling down.

6. RoboResumes

Keep ATS systems in mind. Preptel is a good way to make sure your resume is formatted properly to make it through the system.

7. Retro Resumes

Resume paper is still in style for when you present your resume in person! And it’s “retro” – you can send your resume in an actual envelope and perhaps get some positive attention for taking the time to do so in this email-centric world.

8. Hyperlink it!

Put links on your resume. QR codes are becoming popular, as well as other URLs that link to additional material about the job seeker.

9. Be human

Don’t skip the community service, continuing education, civic background, etc. Your character is being evaluated more than ever! And you are encouraged to put a testimonial on your resume. Why say it yourself when you can have someone else say it for you?

10. There’s no one-size fits all.

You need a different resume for each position you apply for, and then you need separate versions for the recruiter, the hiring manager, and the ATS software. How overwhelming can that be? That’s what career professionals and resume writers are here for. Hopefully we can make the process just a bit less overwhelming.

11. Vital Stats

You don’t need to include your street address in your resume header anymore! DO include your LinkedIn URL, web address if you have one, your city and state, ONE phone number and ONE email address.

12. Ever heard of Twitrez?

If you are media-savvy, you may have used the Twitrez tool to communicate your value proposition in a series of 10 tweets, 140 characters each. The idea is that each message can stand on its own and the combined 1400 characters “create a cohesive overview of a candidate’s core qualifications and value.” Or maybe you’ve tweeted your twesume?

I can see what’s next for The Essay Expert – it’s writing Twitter resumes!  Stay tuned…

WSJ and NPR Miss the Mark on Applicant Tracking Systems (ATS)

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“Resume Oblivion” has been a hot topic in the news. The Wall Street Journal published an article, Your Resume vs. Oblivion, reporting that the percentage of large companies using computerized Applicant Tracking Systems to screen candidates is in the high 90%; almost all Fortune 500 companies rely on these programs.Resume Oblivion

The article points out that “the systems, which can cost from $5,000 to millions of dollars, are efficient, but not foolproof.”  Specifically, “Tracking software …  may miss the most-qualified applicant if that person doesn’t game the system by larding [sic - I think they mean loading] his or her résumé with keywords from the job description.”

The article offers advice, which I recommend reading, on “How to Beat the ‘Black Hole.’” However, the advice is not comprehensive.  The first item, for instance, instructs job seekers to “mimic the keywords in the job description as closely as possible. If you’re applying to be a sales manager, make sure your résumé includes the words ‘sales’ and ‘manage’ (assuming you’ve done both!).”

Pardon me for saying so, but the above advice is 1) rudimentary, 2) a no-brainer and 3) limited in its value. The problem is that 99% of the people applying for a sales manager job are going to have the words “sales” and “manage”  in their resumes! Therefore, you will not get higher on any list by including these keywords. The same goes for most of the keywords in the job description, since many job seekers are getting savvy about matching their resumes to the posting.

The Wall Street Journal is not the only major news provider who delivered misleading or incomplete information on this topic. Take NPR’s 16-minute segment entitled Keeping Your Resume Out of Online Oblivion, where callers related stories of how they got interviews despite the reign of Applicant Tracking Systems.  View it here:

You will hear some creative solutions in this spot on how to make it past the computers. You will also hear something misleading:  that hiring managers (i.e., human beings) program the ATS software to screen for certain terms.

Do you really think that a company like Google or Starbucks is going to have a human being sit there and punch keywords into a computer for each of the thousands of jobs they post every day? Think again.

No, human beings do not program these systems — the systems program themselves! The keywords the computers are looking for are determined by the computers. And this is why qualified candidates are so often overlooked.

In my estimation, to beat a computer you need a computer. That’s why I make sure that every one of my clients who applies to a mid- to large-sized company puts his or her resume through a computerized system, Preptel’s Resumeter. I have written about this program before (see How to Write a Resume that Beats the Computers), and I keep becoming a bigger and bigger fan. Preptel gives an actual view of how your resume is read by the computers, and, starting later this week, will coach you step by step through the process of fixing the formatting. Isn’t that better than the vague advice given in the WSJ article to “keep the formatting on your résumé simple and streamlined”?

Preptel will also tell you what keywords the computers have deemed important. Trust me, you won’t figure these out on your own. Here’s a sample:

adding creative input
bim publishing software
or ad tags
the bim publishing
widgets pages content
with station contacts

If you include even one or two of these wacky strings of words in addition to the ones in the job description, your resume will move up in the pile. Add three of the strings and you will have a great chance of success, especially if you also meet the other qualifications in the job description. If you’re not sure how to incorporate the keywords you need, and don’t want to register for Preptel yourself, The Essay Expert will be glad to work with you and give you a free report on how your resume is stacking up.

If you’re a do-it-yourself-er, sign up for Preptel’s Free Trial and get a reduced subscription price of $19.99/month. I can’t think of a better investment to make in your job search.

How to Write a Resume that Beats the Computers

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Your Resume:  Humans vs. Computers

When I give webinars on writing resumes, one of the topics I cover is how to make your resume visually appealing.  I often get this question:

Why would I want to spend so much time and money making my resume pretty if it’s just going to confuse the computers?

My answer is that yes, the computers are important, and that you ALSO need to have a resume that’s designed to be read by human beings.  We all know that you are most likely to find your job through networking or the “hidden job market.” When you send materials to someone in your network or to a decision-maker in the hidden job market, you want to include a professional-looking resume.  And when it’s time for an interview, it’s also advisable to have a nicely formatted resume to hand across the table.

For those of you who are hoping to get those interviews by applying online, the question still remains: How can I write a resume that makes it past the computers?  In other words:  How can I raise my odds above 2%?

Keep reading.

There are two issues with submitting online resumes.  One is the format of the resume; the second is the keywords it contains.

Formatting for Robots:

ATS (Applicant Tracking System) software is not the smartest software in the world.  It gets confused by bullets, non-traditional headings, graphs, tables, and text boxes.  So you need to have a version of your resume that is stripped down and organized just for the computers. We call this your “text-based” resume.

Your text-based resume should follow these guidelines:

  1. Create it in (or copy it into) a text editor such as Notepad, SimpleText or TextEdit.
  2. Use easily understandable headings like “Summary of Qualifications,” “Professional Experience” and “Education.”
  3. Don’t get fancy or creative with your headings, and don’t put two categories together in one section.  Do NOT, for instance, use the heading “Education & Certifications” or “Skills & Interests.”
  4. Use dashes or asterisks instead of bullets.
  5. List your address in standard “tombstone” style, one line on top of the next.
  6. Put spaces between sections.

Here’s what your text-based resume might look like (beautiful, isn’t it?):

 

Robots Beat Robots

Now, you’ve done your best to create a resume the computers will understand.  But how will you know if it really worked?

The best way to find out what a computer understands and what it doesn’t is to use a computer program that tells you.  Thankfully, there is a service where you can put your resume into a box on your computer screen, and the program will tell you what information is recognized and not recognized by the ATS software.

Here’s where you can find out about it:

How will you know what keywords to use in your resume?

Just because the computers can read your resume doesn’t mean you will have the right keywords to make it past their screening systems. Perhaps counter-intuitively, the keywords that truly make a difference with computer scanners are the ones you have on your resume that not everyone else includes.  Preptel’s service (called “Resumeter™”) will tell you what those unique words are so that you can add them to your resume.  All you have to do is paste a job description onto the page, and you will get a list of the keywords you MUST include in your resume for it to be viable.

Example:  One of my clients was applying for a job with INTUIT.  When I put his resume and job description into the Resumeter™, the resume was rated as “Weak.” I discovered that he needed to have certain keywords in his resume, including the phrase “QuickBooks, Quicken.”  We added a line about how eager he was to market QuickBooks, Quicken and other INTUIT software through compelling graphic design.  His Resumeter™ grade changed from “Weak” to “Strong.”

Without using Preptel, this client wouldn’t have stood a chance.  As you know, the online job search market is highly competitive and statistics are not encouraging.  You can change your odds of making it past the ATS systems with just a few clicks and adjustments.

Please do yourself a favor and try out this service, Preptel’s Resumeter™, for 7 days for free.  It is normally $25/month after that but with the link provided here it is only $19.99/month.

I have no doubt that you have great experience that qualifies you for many positions. If the computer can’t understand and rank it properly, it won’t help you a bit. Please check out Preptel and let me know what difference it makes!

 

Your Resume on Google Docs… and other recommendations for posting your resume online

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Everyone is saying to post your resume to Google…  so how do you do it?

I received this question from one of my subscribers, and will answer it soon.  But first, are you an online job seeker?  If so, I have some important recommendations for you.  Seriously…  keep reading!Google Docs Resume Post

Here are my top 4 recommendations:

  1. Have a 100% complete profile on LinkedIn.  If you need help, contact The Essay Expert.
  2. Fill out all the information on your Facebook profile completely, and post only professionally appropriate photos.
  3. Maintain a Twitter account with your first and last name as your Twitter handle (eg. @BrendaBernstein).
  4. Post your resume on line and link to it from all the above accounts.

Who recommends this four-pronged strategy? At least one highly successful recruiter, Shally Steckerl of Arbita, Inc. EVP, who presented to a group of career professionals at the Career Directors International annual conference in Savannah, Georgia on October 21, 2011. I was there and I was convinced.

Issues to Consider When Posting an Online Resume

Before posting your resume on line, consider privacy issues. You probably do not want to post your home address details to the entire world. City and state will suffice. You may or may want to make your phone number available to the public. (In my opinion, a public phone number is a relatively low risk and will allow recruiters to contact you.)

For an email address, consider creating a designated email for your job search and use that one on your resume. You will then cut down on any spam and you’ll be able to keep all your job-search related emails in one place, with a low risk of having them get lost amongst other messages.

How do you post your resume on line?  The answer is coming very soon…

There are many ways, and I will suggest just a few here:

  1. Post it on Google docs. Here’s an article from SimplyBlog that does a great job of explaining how to do that! How to Post Your Resume with Google Docs You might need to change your Google Docs view to the old version of Google Docs if you can’t figure out some of these instructions, or you might be able to translate the instructions to the new version. I went ahead and published my resume to Google Docs. See Brenda Bernstein’s Resume!
  2. Post it on indeed.com. Indeed is a highly recommended job posting site, free to both you and employers who post jobs there. If Indeed resume searchyou post your resume, you will be given a URL for your resume page. The cool thing about indeed.com is that you will get a resume Applicant Tracking Systems (ATS’s) can read! You can then save it as a pdf and use it to apply to other jobs that use ATS software.
  3. Create a website. The Essay Expert can help you with this. You can have a page with your resume and link to it from your other social media profiles.  BTW, everyone reading this article, if you haven’t done so already, should go ahead and purchase the domain name for your first and last name or some version of it!  Be ready with the domain so when you want to create your website you can do it.
  4. Attach it to your LinkedIn profile.  First download the application Box.net and then you will be able to upload your resume.  The resume will then be available to people who visit your LinkedIn profile.

Following the above recommendations will set you up to be successful with your online job search.  Stay tuned for more tips and tricks for online job searches coming up in the next few weeks!

Were these tips helpful?  What other questions do you have?  Please comment below!

How to Avoid Embarrassing Editing Marks on Your Documents! MS Word’s Track Changes Program

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Ever get a document back from an editor that has tons of red or blue lines (maybe even some green ones), and have no idea how to get rid of them all, or view the document the way it’s supposed to look?  This article is for you!

[Thanks to Larry Sochrin, MBA Admissions Consultant at The Essay Expert, for contributing instructions for Mac users.]

Tracked Changes

Don't Submit a Document that Looks Like This!

Why I Love Track Changes

Microsoft Word has a very useful feature called “Track Changes” that keeps track of changes that an editor makes to a document, and allows subsequent readers to see what changes were made.  When the “Track Changes” feature is turned on, anyone who opens the document can see every change made to the original document, whether to fonts, page formats, margins, and text.

Track Changes also has a “Comments” feature that allows explanations and suggestions to be entered in the margins of your document.

The value of Track Changes to me as an editor is that my clients can see what I’ve changed, and I can see the changes they make.  I do not then have to go through their resume word by word to see what alterations have occurred.  It’s also easy to accept or reject changes, without having to change individual fonts or colors.  Gone are the days of manually inserting a strikethrough to indicate a deletion!

The Dangers of Track Changes

Track Changes can be troublesome too. You don’t want to send a document with lots of red lines and bubbles all over it to an employer or a school (many people have embarrassing stories of doing this)! The recipient then sees all the suggestions, changes, and possibly the original language and mistakes that needed changing.

As part of proofreading and preparing the final draft of a resume, cover letter, or essay, take the following steps to ensure that you do not inadvertently send a marked up copy to an employer:

Directions for MS Word 2007/2010

Review Tab

Review Tab

1)  Check to see if there are any comments or tracked changes in the document:

  • Go to the “Review” tab and click on the window that says “Final Showing Markup.”  Go to the “Show Markup” menu and make sure there are check marks in all the boxes (otherwise you might not see the comments or formatting changes when you look at “Final Showing Markup”)
  • NOTE:  If the window says “Final” and you do not see any redlines, this does not mean they are gone!  Make sure you are viewing the markups before determining that your document is clean.

2)  If you do not see any changes or comments and you do not make any other changes to the document, you’re good to go.

3)  However, if you do see comments and tracked changes, you can do one of two things:

  1. Change “Final: Show Markup” to “Final” and save the final document as a PDF. This solution works if the place you’re submitting your resume accepts .pdf files.
  2. Accept all the tracked changes and delete all edits and comments (unless you only want to accept some of them, in which case see step 4).  NOTE:  You need to delete edits SEPARATELY from comments!
  • Under the “Review” tab, go to “Accept” icon and accept all changes.
  • Under the “Review” tab, go to the icon that says “Delete” (next to the “New Comment” icon, and click “Delete All Comments in Document.”

4)  If you want to accept some changes and delete others, you can accept or reject changes and comments one at a time by right clicking on them individually. You will get a drop-down menu with choices of what to do.

5)  Repeat Step 1.

Directions for MS Word 2008 for Mac

Track Changes MS Word for Mac

1)  Check to see if there are any comments or tracked changes in the document:

Go to the “View” menu and Select “Toolbars,” and within it select “Reviewing.”  Go to the “Show” drop-down menu and make sure there are check marks next to the first three items shown  (otherwise you might not see the comments or formatting changes when you look at “Final Showing Markup.”)

2)  If you do not see any changes or comments and you do not make any other changes to the document, you’re good to go.

3)  However, if you do see comments and tracked changes, you can do one of two things:

1. Change “Final: Show Markup” to “Final” and save the final document as a PDF. This solution works if the place you’re submitting your resume accepts .pdf files.

2. Accept all the tracked changes and delete all edits and comments (unless you only want to accept some of them, in which case see step 4).  NOTE:  You need to delete edits SEPARATELY from comments!

Go to the drop-down menu with the green checkmark, and select “Accept All Changes in Document.”

Go to the drop-down menu with the red X, and select “Delete All Comments in Document.”

4)  If you want to accept some changes and delete others, you can accept or reject changes and comments one at a time by clicking on the icons with the left arrow or right arrow to move to the previous or next change and then click on the drop-down menus with the green checkmark or red X to  accept or reject each individually.

5)  Repeat Step 1.

 

Directions for MS Word 2003

1)  Check to see if there are any comments or tracked changes in the document.

  • Go to the “View” Menu and click on the “Markup” option. This feature can be switched on or off.  On the Reviewing toolbar, click Show, and then make sure that a check mark appears next to each of the following items. If a check mark does not appear next to an item, click the item to select it.
  1. Comments
  2. Ink Annotations (Word 2003 only)
  3. Insertions and Deletions
  4. Formatting
  5. Reviewers (Point to Reviewers and make sure that All Reviewers is selected.)
  • When on, you will see all the comments and changes. When off, you will see the document in its final form. Note:  the default setting may be set to off. Therefore, never assume your final Word document does not contain any hidden comments or changes!!!

2)  Get rid of all the redlines and comments (you must delete edits and comments separately).  Do this on one of two ways:

  1. Turn off the View Markup option and convert the final form of the document into a PDF.  You can use a program such as Primo PDF (http://www.primopdf.com/).
  2. In the View menu, point to Toolbars, and then click Reviewing.
  • On the Reviewing toolbar, click Next to advance from one revision or comment to the next. Click Accept Change or Reject Change/Delete Comment for each revision or comment. Repeat until all the revisions in the document have been accepted or rejected and all the comments have been deleted.

OR

  • To accept all the changes, click the arrow next to Accept Change, and then click Accept All Changes in Document. If you know that you want to reject all the changes, click the arrow next to Reject Change/Delete Comment, and then click Reject All Changes in Document.
  • THEN, to remove ALL comments, click the arrow next to Reject Change/Delete Comment, and then click Delete All Comments in Document.
  • If you want to accept SOME changes and delete others, you can accept or reject changes and comments one at a time by right clicking on them individually. You will get a drop-down menu with choices of what to do.

3)  Repeat Step 1.

Important notes for all versions of Word:

  1. If you accept all changes before reviewing the document and there is a comment in the middle of your document like “(dates?)” then that change will be accepted and become a part of your document! Make sure you respond to all questions and make any revisions needed inside your document before accepting all changes.
  2. *ALWAYS* proofread your final document at least 3 times!  As much as The Essay Expert and other editors attempt to ensure that your documents are perfect, final approval is ultimately your responsibility.
  3. If you don’t want all your future edits to show up as marked on your document, turn Track Changes off by clicking on it.  It’s a toggled function.  Click it on, click it off.
  4. Finally, when you receive an edited document, whenever possible accept or reject the changes before making your own edits!  This practice will make it much easier to look at the NEW edits you have made to the document.

Have Track Changes questions?  Embarrassing Track Changes stories?  Please share in the Comments below!

3 Reasons NOT to copy your Resume Summary into your LinkedIn Summary Section!

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Many people on LinkedIn make the mistake of copying their resume summary statements into their LinkedIn Summary section.  There are three major problems with this strategy:

Problem #1: Trite Phrases

Often your resume summary is laden with overused phrases like “Results-oriented team player with a proven track record…” or “Dynamic, motivated self-starter with extensive experience…”LinkedIn Summary Brain

If your resume summary looks anything like the above examples, please rewrite it and hire a professional resume writer if necessary!  This type of language belongs neither on your resume nor in your LinkedIn profile.

Problem #2: LinkedIn Summary Real Estate

You have 2000 characters at your disposal for a LinkedIn Summary, vs. three to four lines maximum for your resume summary.  Why would you choose not to use all that real estate to say something – really say something – about yourself?

Problem #3: Keywords

Your LinkedIn Summary is an essential place for you to insert keywords if you want to be found on LinkedIn.  By inserting a 3-line summary, you lose out on your chance to build keywords into your profile.

Resume Summary Example – For Resumes Only

Here’s an example of a very strong resume summary statement that does NOT belong in a LinkedIn Summary (note I DO like this statement as a resume summary statement – in fact I wrote it!):

LeeAnn Dance — Producer  – Writer — Editor

Award-winning television producer and groundbreaking investigative reporter —  experience covering issues ranging from pre-election to international news, with special emphasis on East Africa.  Creator and writer of highly acclaimed documentaries and promotional videos for non-profit organizations. Eight years as producer for CNN.

LinkedIn Summary Example – Great Model!

What would a LinkedIn Summary look like for LeaAnn?  Here is the statement we wrote for her:

  • Award-winning investigative and documentary television producer

Video production and broadcast journalism have been my passions for over 20 years, ever since receiving my MS in Journalism from Columbia University. I have produced everything from groundbreaking news stories for CNN to promotional videos for non-profit organizations, and I am currently hosting a blog radio show for parents relaunching their careers.

My journalism background gave me the ability to distill a large amount of material and hone in on what’s true and important. I can pinpoint the real message that needs to be conveyed, creating a human story that moves and inspires an audience.

  • Promotional Videos for Non-Profit Organizations

As a freelance video producer, I specialize in creating high caliber, professional and creative promotional videos for non-profit and educational organizations. I understand the budgetary constraints of non-profit organizations and will work within a range of budgets and scope of work.

Funders respond to high quality video presentations that effectively convey your organization’s message. I will take your message, target it, and transform it into a concise and meaningful array of pictures, words, and sounds. You will then have the power of an impactful video to present your organization’s activities at fundraising events and through the web.

  • Back in Force

In addition to being a video producer, I was a stay-at-home mom for 13 years, and I am committed to providing resources to women who are returning to the workforce. The Back in Force blog chronicles my journey and shares information about the return-to-work process.

Blog topics include emotional roadblocks to relaunching, preparing your resume, updating your wardrobe, and preparing your family for re-entry.

Check out my weekly blog talk radio show on relaunching your career, with guests including authors, career counselors, therapists, and employers. (www.blogtalkradio.com/backinforce)

What works about this LinkedIn Summary Example?

  1. Conveys LeeAnn’s story and her passion (the resume summary does not).
  2. Contains multiple keywords that will get LeeAnn found on LinkedIn.
  3. Covers the different facets of what LeeAnn has to offer.
  4. Draws the eye to sub-headings so that readers can easily see what LeeAnn is about.  The text is broken into bite-sized pieces, not so blocky that no one will read it.
  5. Has a call to action.

Note that the resume summary does NONE of these five things, even though it is perfectly great as a resume summary.

Can you write a LinkedIn Summary Statement for yourself that accomplishes at least four out of the five functions listed above?  If yes, great — go for it!  If you need help, consider contacting The Essay Expert for a free 15- minute consultation.  We will be happy to write you a LinkedIn Summary that will help you get found on LinkedIn and have the impact you want on the people who read your profile.

Resumes and LinkedIn for Relaunchers: The Essay Expert Interviewed on BlogTalkRadio

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I was interviewed about resumes and LinkedIn topics on March 22, 2011 by LeeAnn Dance. Her project, Back In Force Productions, is a blog and radio show for stay-at-home parents reentering the workforce.

For your listening pleasure!

The interview is full of great tips not just for “relaunchers” but also for any job seeker. Find out about how long your resume should be; whether to include dates; and what the current trends are for the Objective statement (or not). And learn some absolute musts for your LinkedIn profile.

This is my first experience embedding a BTR player into a blog post. Check it out!

Listen to internet radio with Back in Force on Blog Talk Radio